Manuscript Submission Template
User Guidelines
Manuscripts accepted for publication by Monash University Publishing should be submitted electronically after they have been copyedited and styled.
Styling, in this context, means formatting each part of the content of the manuscript according to styles provided in the Manuscript Submission Template, which are accessible via the ‘Styles’ window on the Microsoft Word toolbar.
Please take the time to read the information on styling below, in order to minimise any delays in production and publication.
For more complete information on how to prepare manuscripts for submission to Monash University Publishing, consult the Monash University Publishing Guidelines for Electronic Submission and the Editorial Style Guide.
Styling
To style a document in Microsoft Word, open the Monash University Publishing Manuscript Submission Template and import the contents of the manuscript into this file.
The Manuscript Submission Template is a Rich Text Format (RTF) file. This file format should be retained for all individual chapter files submitted to Monash University Publishing (see Guidelines for Electronic Submission 4.2: Preparing Electronic Files). Rich Text Format files are compatible with the Monash University Publishing XML-based publishing system; ordinary Word files are not.
Open the Styles window on the Home tab of Microsoft Word (or press Alt + Cntrl + Shift + S), select Options and choose In Current Document under Select Styles to Show.
To apply a style, place the cursor in the paragraph you want to style, or select (highlight) more than one paragraph. Select the style you want from the Styles window. The style will then be applied to the paragraph in which your cursor is located. If you have selected more than one paragraph of text, the style will be applied to all of the paragraphs in which the selected text is located.
Note once again that styling, in this context, does not refer to editorial style at all, only to visual style.
Choosing a style
Authors, editors and copyeditors styling their texts for submission to Monash University Publishing should only use styles from the list provided in the Manuscript Submission Template.
As it is possible that new styles will be imported into this template in the process of importing the manuscript into it, stylists should consult and use only the list of styles provided below, and not their own.
Styles other than those included in the original Manuscript Submission Template document will not be recognisable to the XML-based publishing system that generates the visual design of the publication. (The appearance of the manuscript in the RTF Template document itself bears no relation to the appearance it will have once it has been processed into Monash University Publishing’s typesetting program: the typesetting program recognises and applies the codes of the styles, not the styles themselves.)
Character styles
The Style Template refers only to paragraph styles. The normal character styles (bold, italic and underline) are all acceptable. If any unusual characters exist in your manuscript (eg diacritics, macrons or other uncommon linguistic characters; characters in foreign-script fonts; specialised mathematical characters; and so on) these should be brought to our attention.
For assistance
At any stage of the styling process, authors, editors and copyeditors can request assistance from Monash University Publishing: publishing@.monash.edu
t: +61 3 9905 0590
f: +61 3 9905 8450
Microsoft Word Help may also be of use.
List of styles
Below are the list of styles available to be used:
Chapter Title
Use the ‘Chapter Title’ style for the title of any foreword, preface, introduction, contributors list, acknowledgements section, appendices, or list of maps / illustrations, as well as for each actual chapter title.
Use ‘Normal’ and, if desired, appropriately weighted headings (see below), for headings and text within these sections.
Chapter subtitle
Chapter Author
Heading 1
Heading 2
Heading 3
Heading 4
(Note: As stated by the Style Manual for Authors, Editors and Printers (2002):
Headings are fundamental to textual contrast: they are the signposts for readers. To be effective, they must be carefully graded, distributed and worded.
A clear and logical heading hierarchy shows readers the relative importance of pieces of information.
Be consistent: headings of the same weight (ie first-level headings) should have the same attributes (font, font size, indentation, bold/not bold, italics/not italics). Each heading level should be visibly different from the next, with the font size logically describing the hierarchy of the headings; and the headings should all be distinct from the body text.)
Normal
(Word’s default paragraph style is called Normal. Ordinarily, the bulk of the manuscript would be styled ‘Normal’.
Stylists may choose, alternatively, to use ‘Body Text’ variants.
‘Body Text’ is similar to normal, with the difference being that you can use
Body Text alongside ‘Body Text No Indent’, in order to alternate between paragraphs with and without first line indentation.)
Block quote
Block quotes are also referred to as extracts, block text and indented citations. Do not begin and end block quotes with quotation marks. In general, quoted matter that involves more than one paragraph or is discernibly lengthy is set off from the text; shorter quotations are usually run into the text.
Poetry and verse should
be formatted as Block quote.
Bullet lists and Numbered lists are acceptable.
The normal use of Endnotes and Footnotes within Microsoft Word is acceptable.
References
This style can be used when a list of references appears at the end of a chapter, paper or article. It can also be used to style a bibliography.
Figure Title
For the number and title of figures/tables/artwork
Sources
For additional information about figures/tables/artwork, including copyright and/or creator details etc.
index title
index level 1
index level 2
2013 catalogue (7mb PDF)
